Shahara system is a popular HR and payroll software in Kenya. We continue to receive positive feedback from our clients. We are made confident that Shahara is no doubt one of the best payroll software in Kenya. To begin with, our system can be customized to suit specific organizational needs. Hence, the payroll system is being used by small to medium size companies operating from different sectors of the economy.
Gone are the days when salary processing was a tiring and boring task. Accountants dreaded month end processing because of the inefficient tools they used. Shahara software fully automates salary processing making the duty fun and fulfilling. We have included a list of banks and their codes to facilitate salary processing. No need for the payroll to manually enter the codes whenever they want to process the monthly pay.
Shahara payroll software in Kenya is light on computer resources; easy to learn and use. Its simplicity makes it the most popular payroll software among payroll accountants and tax consultants.
Features of the best payroll software
Electronic payments and Payslips
Shahara software interfaces with several banks enabling electronic salary payments i.e. EFT and RTGS. The system produces professionally designed payslips. The payslips can further be customized to reflect company corporate colours and themes. The payslips can printed or sent to the employees via email.
Employee details and categories
With Shahara, the HR department can capture critical information about the employees. The details include official names, date of birth, contacts and the next of kin. Other details captured include date of employment, list dependants, academic qualifications etc.
Secondly, the payroll software has made it easy to implement the reporting structures as depicted in organogram. For instance, there are pre created positions such as CEO, Accountant, Human Resource Manager, Corporate Sales Executives etc. In Shahara system, the super user is able to create employee categories e.g. permanent, contract or casual. For companies with branches, employees can be assigned across different branch offices or stations. This feature is especially applicable organizations or retail business with branches distributed across the country.
Multi user environment
Shahara payroll system enables efficiency in a multi user environment. System users can log in from any computer within the network. Unlike other payroll software in Kenya, Shahara allows many users to perform tasks concurrently.
There is inter connectivity through the network. All the time attendance machines operate on interconnected network. As a result, The electronic attendance register from locations A, B and C can be accessible from one server. There is no need to move from one location to the other collecting attendance information from all the branch offices.
Employee Time and Attendance management
Keeping track of employee time and attendance can be a nightmare. Shahara software has an inbuilt feature for capturing employee attendance. This feature also ensures fidelity especially when handling overtime payment allowances.
Unlimited data capacity
The database capacity is never an issue with the Shahara system. Our system has capacity to accommodate unlimited number of employees, unlimited number of companies. The system can run on different operating system platforms e.g. Microsoft Windows, Mac OS, Linux.
The developers of Shahara system are aware of the statutory requirements. Shahara is compliant with paye kenya and itax system. Additionally, nhif new rates and nssf deductions are inbuilt. This enhances
No doubt that Payroll accountants just love to work with Microsoft excel spreadsheets. Shahara payroll software enables the payroll consultants to download and upload files in excel formats. We understand how file compatibility is important to organizational continuity.
The leave management module provides an easy way to process leave days according to the agreed employment contracts. The system allows you to document when the leave started up to the date it ended. And it automatically deducts from the 21 or 30 leave days. Leave balances report is available for the HR personnel.
Payroll information is a sensitive data to any organization. Hence, Shahara payroll software ensures that users only access what the user access levels allow. Moreover, users are regularly prompted to update their login passwords every month.
Data security is further enhanced through daily file backup. In Shahara payroll, not every user can restore the system. This is a security measure used for keeping data integrity.
Shahara Payroll software in kenya Reports
With Shahara payroll, you can generate various reports. These reports can be used to facilitate strategic or management decisions.
- Benefits report e.g. monthly salary, muster payroll report.
- Allowances reports e.g. overtime report, house allowance, and vehicle allowance
- Employee Time and attendance report. The HR manager can tell which departments had the highest number of overtime incidences. This report enables you to make a management decision whether to hire more employees or restructure the entire department.
- Employee Leave management report
- Loans, salary advance and other deductions report
- Statutory contributions reports e.g. nssf report, nhif rates, paye report
Users and user categories
The supervisor is the system administrator. He has full rights over system use. Basically, he creates other users within system and assigns them roles and rights. The users created include the personnel manager and the payroll accountant.
The person can perform system recovery and even restore backup. He is also able to edit employee details, modify payroll fields and close the pay period.
The Personnel manager
Basically the role revolves around managing employee details. He adds new employees to the system. Also, he retires the employees who have left the organization. He also updates the employee leave module, that is, entering the leave days used and the balance carried forward.
The payroll accountant
The payroll accountant processes the monthly salaries for all the employees. He updates earnings and benefits according to employee contract. For instance, some employees are entitled to airtime allowance while others transport allowance. At the same time, he also updates leave allowance, commission earnings, salaries in arrears etc.
He performs month end operation, sends net salary to individual employee bank accounts and prints payslips or sends via email. He also does other duties as allocated by the supervisor.
System support and maintenance
All things considered, Shahara is the payroll software for small businesses in Kenya. Accountants love the payroll software Kenya due to simplicity and security. As a matter of fact, no advanced training required to start using the best payroll software in Kenya. Above all, ORACO Kenya has a team of highly professional IT support specialists. As part of value addition, an IT support technician will be assigned to each corporate account.
We also have the best electronic document management software.
Contact us today for payroll software Kenya free download.