Review of the Matrix biometric time attendance system

Matrix biometric time attendance system automates employee tracking by capturing reporting and leaving time. The Matrix devices provide a secure and reliable means of tracking employee attendance. The biometric access control systems Kenya assures you of accuracy in electronic staff register as each employee is identified via fingerprints. This feature addresses the challenge associated with other employees signing in on behalf of others.

Through integration with HR and payroll software, the database updates in real time as each employee clocks in and out at the designated entrance or exit point.

Features of the biometric time attendance system

Simplified user interface: The biometric time attendance system comes preinstalled with a graphical user interface. The interface is simple, non cluttered and easy to use. We have a web based dashboard that supports real time updates of employee logs.

Connectivity: the system is TCP/IP compliant. It allows for Ethernet connection through the RJ45 connection module. Furthermore, data will be access through the RS232/485 port. Also, data is retrieved and backed up through the network or via the USB module.

Device capacity: Matrix biometric time attendance system has a capacity to hold over 3,000 fingerprints and a further 100,000 user records.

Authentic methods: users are identified in four different ways. To begin with, user authentication is done by use of RFID cards. The RFID card sometimes is used as employee job cards. Secondly, authentication is also done through pin or password. In this case, the system generates unique password for each user. It is only the user who knows the password even it is updated regularly. Also, there is biometric fingerprint identification method.

For the biometric identification, the reader captures individual user fingerprints. Therefore, a user has to place his or her fingerprint on the reader to be scanned before the door opens. Fingerprint recognition and hand punch authentication uses the same security concept. Similarly, there is the facial recognition. Depending on client preference, the system allows combination of any of the above authentication methods.

Benefits for deploying biometric time attendance system

Be assured of Payroll accuracy. In fact, there is no room for manipulating attendance register. The data is captured electronically. Therefore, unscrupulous employees will not change the reporting time and closing time.

Access rich reports that aid decision making. By and large, the biometric attendance software offers detailed reports regarding employee behaviours. The reports which come in different formats will assist the management in making key decisions.

Be assured of efficient time management. By and large, gathering and processing employee information usually consumes a lot of time. With the electronic document management software, the personnel manager easily generates different kinds of reports by clicking on a button.

Automatically update the payroll software. Actually, the files generated by the attendance machine are compatible with all the popular HR and payroll software. As a result, no need to manually update employee reporting and leaving time.  The biometric attendance system integrates directly to the HR system or the leave management software.

Reduce staff management cost. Research shows that automating a manual operation automatically leads to a 40% cost reduction. The savings made through automation will be redirected towards important business operations. For instance, the system assures you of accurate work hours calculations and overtime payments. Basically, no more salary over payments based on forgeries.

Employee self service

Under the self service function, the employees apply for leave electronically. Additionally, they will receive notifications of leave approval on the phone. The automated system empowers the employees to plan and manage their leave days. Furthermore, they can plan for work shifts and view attendance reports.

ORACO Kenya is a professional installer of biometric time attendance system Kenya. Contact now for a reliable, long lasting and highly scalable employee management system.