Software

QuickBooks Accounting Software

QuickBooks Accounting Software 2018 is an accounting software designed specifically for the small businesses in Kenya. The accounting software will help small and medium sized businesses to record income and expenses, tracks purchases and even manage stocks. Also, payroll management is part of the system functionality.

The accounting software can installed as desktop application. Also, the software can be installed as a cloud based application so that users can access it from anywhere outside the office. Furthermore, the QuickBooks Accounting Software can be purchased as a one user license, or five user license depending on company usage requirement.

 

Features of the QuickBooks Accounting

• Create and send custom invoices
• Create and send custom sales quotation
• Record income and expenses
• Support for multi-currency transactions
• Financial reports; income statement, profit and loss account
• Management of employees
• Inventory management
• Create and send LPOs to suppliers
• Prepare and manage company budget
• Multiple user deployment

 

Core features of the QuickBooks Accounting Software 2018

Customizations and settings

The software can be customized so that it reflects the exact industry the business operates. Due to customizations, QuickBooks can be used any business despite the industry whether manufacturing, service or hospitality etc. with proper customizations, the corporate colors, the company logo and the general layout with of official documents will reflect the unique identify of the specific business.

Sales quotation

Professionalism requires that you manage your business in professional way. Create professionally customized sales quotations to your client. A copy of the sale quote will still be available in the system to help in tracking sales progress and doing follow up with the customer. A professionally done sales quotation will increase the chances of closing a sale by more than 50%. Gain the competitive edge by keeping it simple yet professional.

Serialized Invoicing

Use the software to create invoices complete with tracking numbers. Use the invoice numbers to track payments of the already due invoices. What is more, automatically calculate VAT on all items and services that attract value added tax.

Supplier and order management

Order goods and other supplies from your suppliers and receive them into the system. Build inventory with different items depending on what you get from the suppliers. Initiate purchases directly from the system. Create and send LPOs to your suppliers specifying the type of goods and services needed.

Inventory management

This is all about the stocks held by a business at any point in time. Inventory type differ from one company to the other. For a company doing manufacturing, the inventory will include raw materials and the finished products. For a retail outlet, or chemist, the inventory will be the actual goods purchased from the suppliers. Still, inventory classification takes a different form when it comes to businesses established in the service industry.

Budgeting

Projecting income and expenses for a financial year is very important. The budgeting process will take of critical yet recurring expenditures e.g. rent, salaries etc. Budgeting will also help in managing cash flow. All in all, the budgeting tool is an important tool for ensuring the business is run professionally and the business can meet all its obligations.

Management of employees

Employees is an important resource that require special treatment. Without employees, it will be virtually impossible to meet business goals. The employee management module specifically helps in handling issues related to people such as salaries, allowances and other benefits.

Financial reporting

Every business must produce periodical reports showing the general health of the business. The required reports include profit and loss accounts, income statement, and the balance sheet. Other reports include statement of cash flows. The business owner must have access to kinds of financial reports to establish the direction of the company.

Multi user deployment

QuickBooks Software is designed to take care of the accounting needs of every company no matter how small the business is. Thus, the user category start from one user, to two user all the way to the five user package. For small businesses with only one or two accountants, the two user QuickBooks license will be sufficient. However, as the business grows more licenses can be purchased to cater for increased capacity.