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Excellent customer service and the memorable experience determine how successful your hotel business becomes. Install the feature-rich PBX hotel intercom system and competitive advantage by positioning yourself as a market leader in the hospitality industry in Kenya. Furthermore, upgrade your game by installing the most innovative and efficient PABX system in Kenya.

The hospitality business is about delivering an amazing guest experience. For one thing, enable the service team to respond fast to guest requests. This can be achieved by empowering the service team to use an efficient communication tool. As a matter of fact, as staff productivity increases so does the business revenue growth.

Retain a sustainable base of loyal customers and keep your facilities engaged all year round through repeat business. Be that as it may, the hospitality industry is majorly driven by repeat business. Lock in the captured market segment by giving them a reason to come back again. In other words, customer loyalty comes through a sustained professional service and a system that recognizes guest preference.

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Technology creates an environment that can cultivate a culture of innovation and dependability. More importantly, though, hotel managers should start with the basic hotel intercom system setup as needed presently. Then the hotel phone system in Kenya can be scaled and systematically grow as the business grows.

PBX Hotel intercom system

Why install hotel phone system

Success in the hotel and hospitality is all about faster response to enquiry and delivery of quality service. By and large, an organization with interest in the hotel and hospitality industry will gain a competitive advantage by installing the IP based Hotel Phone system. This is how;

The Hotel Phone system has an inbuilt capability to record voicemails. Therefore, no booking enquiry from a prospective guest will ever go unattended.

Hotel visitor check in and check out tend to be slower if the customer will be required to show up in person at the customer care desk. However, the Hotel PBX phone system allows the customers to do room reservations by simply calling the hotel telephone number from wherever they are.

The handsets with the hotel rooms can be set to do not disturb mode, also abbreviated as DND. If the guest within the hotel rooms feel like all the requirements have been met, they can simply set the handset to DND mode. In this mode, the hotel guest will therefore enjoy a quiet time without the need to keep answering calls from room service enquiring how they are doing.

From the Hotel management system dashboard, the room service manager can check room status and deliver a service seamlessly. This value added service will be available when an integration has been done between the PBX system and hotel management system.

Furthermore, the system integration with enable the front desk staff to capture information about a guest and link it to the room reserved. Therefore, it becomes efficient to serve a guest if all details have been captured into the system. And this can avoid a scenario whereby the front desk staff will keep asking who the guest is whenever a call for service has being made.

Main components of the Telephone System

The Master Control Intercom

This is the nerve center of the entire hotel telephone system. It coordinates the front desk phones, guest room telephones, among kitchen telephone. Other key areas connected include the restaurant, conference room phone extension, the gate phone, laundry, etc.

The Guard master will be a feature-rich Hotel PABX system in Kenya. It will have the capability for both incoming and outgoing calls. The guests can also be allowed to use the Hotel phone system for personal calls but the records are captured for billing at the end of the stay.

Front Desk/ Reception intercom

This is the first point of interface with guests. An executive desk phone for the receptionist. Obviously a desk phone with DSS keys. So that there will be no need to print room extension phone numbers and stick the list on the nearby wall. By the same token, all room telephone service numbers will be displayed as part of the DSS keys. The front desk manager will do a speed dial to straight to an extension number.

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Hotel Room Intercom

The room intercom comes with innovative communication features. For instance, the handset has a one-touch dial to the Customer Service desk. Can also be configured for customized guest greetings, and even take voicemails. The guests can use the room telephone extension to order room service or call for specialized care.

The Gate Phone

Gate phones are majorly used by the security staff at the hotel’s main gate. Visitors with special appointments for the staying guests clear with security at the gate before being let in. the system generally assures overall security for hotel staffers, the guests, and the visitors.

Benefits of installing Hotel PBX phone system

Increase efficiency

The hospitality industry is about service. Provide a platform for your employees to offer professional service. Use technology to increase employee productivity. Shorten the amount of time your service team spends on administrative activities. Let them have more time to be creative and devise innovative ways to serve customers.

Streamline hotel operation

A good communication system improves the quality of decision-making. The most efficient communication is not only limited to top-down information flow but also horizontal communication. Hence, decision-makers can design business development strategies based on a system of quick response to feedback.

Shorten turnaround time; enable staffs to respond faster to guest requests, offer your guests the ultimate experience. What is more, watch the hotel business surpass revenue targets. These are key ingredients for customer loyalty.

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Auxiliary intercom extensions

These include telephone extensions to the laundry room, pool section, or restaurant. Then again auxiliary intercom extensions are installed on a need basis. Likewise, auxiliary intercom extensions can be important in one hotel and on the other hand somehow unnecessary to the next hotel.

Integration with the hospitality management system

When the hotel intercom system is integrated with the hospitality management system, the full potential is unlocked. Thus, the front desk manager will be able to check in and check out guests from a simplified administration interface. Moreover, pull out the report for all services accessed including the cumulative bill.

ORACO Kenya delivers a top-end Hotel intercom system for small hotels, medium-size establishments, and even for big luxurious hotels. The hospitality PBX solutions empower players in the service industry to deliver an outstanding guest experience.

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