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Payroll System in Kenya

The most desirable qualities of a Payroll management system in Kenya are the ease of implementation, usability and affordability. Premier Payroll Software meets all the requirements making it one of the best HR payroll software in Kenya for large companies with over 100 employees. Even so, we have various payroll software packages for small businesses in Kenya.

SME HR & Payroll Software Price In Kenya

Size of the CompanyPrice (one time cost)
Number of employees: up to 500KES 81,200
Number of employees: up to 1,000KES 116,000
Number of employees up to 1,500KES 139,200
Number of employees up to 2,500KES 197,200
Additional License KES 23,200
Number of employees: InfiniteKES 249,400

First and foremost, our system has innovative features that enables a business to comply with all statutory requirements. For example, the system enables one to submit monthly PAYE returns, the annual P9 forms returns, and comply with NHIF, HELB, NSSF requirements. At only KES 197,200 one time purchase cost, our Premier HR payroll software is ideal for small businesses in Kenya with more 100 employees. And it is affordable. It requires no monthly subscriptions. And no annual renewal fees.

payroll management system in Kenya

What is more, the system captures different types of employee earnings and deductions e.g. gross pay, leave allowances, sales commissions. All these earnings and deductions appear in the pay slip. And, the employee payslips can be sent on email. Without a doubt companies are increasingly automating business functions to create efficiency and enjoy competitive advantage. Premier payroll management software automates employee payment processing function making it simple, fun, and enjoyable.

Our payroll software can be used to process salaries for hundreds of employees. This makes it an ideal software for companies in the manufacturing business. What is more, it presents the payroll accountant with various ways for remitting salaries. Employees can either be paid monthly salaries or weekly wages depending on the contracts. 

What are the basic functions payroll

Inputting various payroll entries

Besides basic pay entry, the system allows users to input more payroll entries. Example of earnings entries include overtime payment, transport allowance, telephone allowance, sales commission on target etc. Some of the deduction entries inputted include salary advance, loan payment, HELB. And many more earnings and deductions entries can be created depending on the needs of the company.

payroll software Kenya

Faster processing of employees salaries

Our payroll management system supports hundreds of employees despite being sold at KES 150,000 only. This is value for money considering salaries can be processed for as many as 2,500 employees at one go. EPZ companies in Kenya will find this payroll system very affordable. Payroll processing is faster and it saves time. Besides, we offer free setup and installation for companies within Nairobi. As for companies outside Nairobi, we do charge a small reasonable fee.

Compliance with regulatory requirements

Our system remains one of the most responsive payroll management systems in Kenya. The system being extremely flexible, it can easily be adjusted to fit all government directives within a short time. System customization does not require complex reprogramming. Adjustments and customization can be done easily from the user friendly graphical user interface. 

Disbursement of salaries electronically

Our system has interfacing link with most banks in Kenya. This means that the bank file produced by our system is compatible with all Kenyan banks. This compatibility ensures that employees’ salaries can be disbursed electronically to individual accounts. Payroll accountants find this method safe and convenient.

Contact us for a free 45 day trial license for the payroll software in Kenya


Simple, easy to use Payroll System software

The Premier payroll can be configured to print well-structured electronic payslips. In fact, this employee salary processing software enables you to print and distribute payslips electronically. The increased internet connectivity and increasingly affordable smartphones have changed the communication landscape. With our customized salaries management system employees can get their payslips via email. Moreover, electronic payslips saves on printing costs and friendly to the environment.

payroll system in Kenya

Environment friendly system

In as much as our system can produce printable pay slips, it still an emailing feature. Through the emailing feature, employees can receive their monthly pay slips on email. Sending pay slips on email eliminates the need for printing making Premier HR software one of the most environment friendly systems in Kenya.

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Contact us today for a free trial license

Furthermore, the Premier system can execute electronic swift payment of salaries. This employee payment management software is integrated into different banks to enable seamless transfer of salaries to individual employee account. Be it Equity bank, Cooperative Bank, KCB Bank, or all other 100+ Kenyan banks. This software is compatible with all payment platforms.

What are the features of payroll system

Our HR software produces easy-to-read and easy to interpret reports. The payroll accountant can generate different category reports. These reports can be used in budgeting and as the basis for decision-making. The reports can be filtered further by pay groups or stations to provide a more specific insight. By and large, the Premier system is loved by big of payroll accountants.

salaries software Kenya

Ease of implementation and use. The structure of the software is premised on simplicity. Additionally, it does not require a lot of computer resources such as RAM or processor speed. The payroll processing system can be installed on a low-end computer and still offer superb performance. With just a little investment, your company can easily acquire a cutting-edge employee payroll processing system.

See also; PABX system installer.

Enhanced security of the salary processing software. Payroll information is very sensitive data. Our customizable salaries processing software has inbuilt security features that ensure the integrity of data in the database.  As a matter of fact, users within the system have different roles and rights. Accordingly, a transaction cannot be posted and approved by the same user.  In fact, only one superuser has the right to back up the system. Be that as it may, these are part of the internal controls for enhancing system integrity.

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Month-end processing; is an important feature. By and large, this is the feature that enables the tax accountants to close the month. Consequently, our software enables you to process monthly returns for NSSF, NHIF, and KRA. Still, through the iTax system, you will file monthly and annual tax returns.

Best Payroll Software for large companies in Kenya

Another challenge for payroll officers is how to maintain the confidentiality of the payroll data. The Premier HR software that we have has user access levels for every user. There is a useful section limited only to those allowed to look at personnel private information. Including, leave days taken and leave days carried forward, health information, employees’ dependents, etc. On the other hand, there is another user who is only allowed to view payroll data including payslips. This user can also print payslips and even send them to staff via email. This kind of segregation of jobs and roles creates order within the company.

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Manual payroll processing has converted payroll accountants and HR officers into file managers. These very skilled employees end up spending the whole day sorting files and searching for missing personnel documents. Instead, your company can purchase this Premier salaries processing software in Kenya to create efficiency.

employees salaries

Lastly, use technology to reduce running expenses. As it is, managing payroll data for 100 or 200 employees can be a nightmare. When paying wages and salaries at the end of the month, it will take at least 5 days, sometimes two weeks to settle employees’ salaries. But with the best HR software, you can cut down all this period to only two days and a maximum of three days.

By cutting the number of days needed to process salaries, your company will save money by hiring HR and payroll officers. Be that as it may, time is money. By cutting down on time wastage, the staff can use the realized extra time to do some other activities that can be beneficial to company goals.

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The Payroll Management System Provider

There are those systems that place a ceiling on the number of users. As a result, the system is billed as per the number of users. However, the Premier system has no maximum number of users. The software can capture information related to over 1000 employees. In fact, the time attendance management system should not run separately. Integrate biometric time attendance system into the salaries processing system. The system database can hold as much information as is required by the organization. This is especially good for EPZ companies that have over 5000 employees.


Unlike other software providers in Kenya, ORACO Kenya offers professional after-sale support. Are looking for the best HR software in Kenya? Is your current salary processing software easy to use with a professional-looking payslip format? Does the software comply with the NHIF new rates? Are you looking for a reliable software vendor with a proven track record of timely delivery and reliable IT Support?

To support your business, our software incorporates all the recent changes in the NHIF act and the iTax system. Other statutory features include the PAYE Kenya, NHIF new rates, and iTax. We offer payroll Kenya free trial license download for demo. Then contact us today for the best employee salaries processing software in Kenya.

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